Start of mission
October 30, 2019
Job city
Marseille (13008)
Type of contract
CDI

Description

Procurement Co-ordinator, Based in Marseille, France

Overall Objectives
and Purpose of the role
In the Finance & Corporate division, reporting to the Procurement Manager, you will be a core team member within a matrix organization. You will handle the operational processes and you will ensure the purchase of all products and services.
 
The Procurement Co-ordinator will support the Procurement Manager in overseeing the development and the implementation of the procurement data ERP system, working together for company-wide change management. This role will support the procurement team and will be a key member of the ERP project team.
 
Within this team, your main role and responsibilities are:
You will ensure the input of orders based on the needs of the company. You will monitor the receipt and conformity of the products and services ordered. You will work closely with the Accounting and Control and Legal teams. You will be responsible for addressing a high volume of system related procurement activities in a timely manner whilst maintaining a high level of quality and internal customer satisfaction.
 
You will also ensure KPIs are achieved in savings, supplier agreements, and risk management, whilst working closely with the Procurement Manager to develop the company's short to long term Procurement strategy.
 
 
 

Profile

Main responsibilities and key tasks
Full management of the Procurement processes in the ERP













 
Key Tasks:
  • Supporting the Procurement Manager to develop and implement the ERP system for the Procurement processes.
  • Collecting the full company purchase requests, processing and validating them on the ‘ERP' to generate purchase orders.
  • Ensuring that the ordered products and services are in line with the needs and the level of the stock, that the applied prices respect the negotiated agreements, take into account the shipping costs and the particular conditions.
  • Predict price trends and anticipate their impact on future purchase price fluctuations and budget forecast.
  • Following the full workflow of the purchase order validation.
  • Using the ERP system to perform procurement operational responsibilities including purchase order issuance, periodic forecasting, and purchase order on-time delivery tracking.
 
Operational stakeholder interaction and collaboration















 
Key Tasks:
  • Interacting with stock supervisors (delay, compliance) and to follow up any disputes with suppliers.
  • Interacting with the ‘Legal' team for orders involving the signing of a contract.
  • Partnering with Finance Accounting and Control to reconcile purchase orders and invoices and facilitate processing payments of the invoices.
  • Along with the Procurement Manager, participating in the negotiations of ‘tariffs' and monitoring of critical suppliers to ensure best possible terms for the company.
  • Collaborating with internal stakeholders in supporting their sourcing needs and provide necessary guidance in regards to procurement processes, from identification of a new supplier to contracting.
  • Maintaining regular communication with suppliers on all relevant matters to resolution.
Risk Mitigation








 
Key Tasks:
  • Participating in the elaboration of risk mitigation concepts and initiatives to reduce company's risk exposure in compliance, assurance of supply, and quality.
  • Building strong relationship with key suppliers and manage supplier performance through periodic Quality and Business Reviews (QBR) whilst maintaining regular communication with them.
 
Experience and Qualifications
Essential:
  • BAC + 3 years minimum or equivalent
  • Ideally have a 3 to 5 years' sourcing experience in the pharmaceutical, biotechnology or the health industry using ERP systems
  • Working in fast-growing agile environment
  • Full understanding of sourcing and purchasing industry policies and procedures
Desirable:
  • Purchase specialisation would be a plus
  • 3-5 years of sourcing experience in a cGMP and FDA regulated environment







 
 
Competencies, Skills and Behaviors
Technical Competencies Additional Skills/ Behaviors
Essential:
  • Strong demonstrable knowledge and understanding of procurement ERP system implementation
  • Proficiency in the Microsoft suite of software (Excel, Word, Power Point, etc.) and Outlook and ability  to produce analytical reports and presentations















 
Essential:
  • Proactive, using own initiative
  • Organised
  • Rigorous approach
  • Managing priorities and respecting deadlines
  • Strong ability to interact with several stakeholders (internal and external) and build meaningful relationships at all levels
  • Excellent communication skills, both verbal and written
  • Approachable, being able to inspire trust and confidence with others.
  • Team Player
  • Attention to detail with accuracy, clarity and unambiguous
  • Autonomous and able to work unsupervised and to tight deadlines.
  • Ability to be flexible and adapt to different situations quickly
  • Able to seek solutions and identify efficiencies
  • The applicant must be able to read, write and speak French and English